Executive Assistant for Project Manager in i-com

We’re looking for support of an Executive Assistant to assist our Project Managers. Primary work is researching items related to the projects and following up with clients.

Background

I-COM is a Global sector association helping its members to achieve competitive advantage in Smart Data Marketing, the art of creatively leveraging value from Data to create competitive advantage in products, user experience and promotion. We organise forums & competitions that showcase meaningful innovation, work toward consensus on best practices and support overall Business Transformation. I-COM was founded in 2004, a spin-off of a P&G led industry initiative. (www.i-com.org)

Requirements

  • Familiar with iCloud and Google Suite apps, (desirable: slack, asana) 
  • Friendly, professional and discrete in communication with clients (verbal and written),  excellent writing and communication skills in English (professional business standard) 
  • Flexible and comfortable with a fast-paced quickly-changing environment, comfortable with ambiguity 
  • Able to autonomously organize daily workload by priorities and respect deadlines, positive attitude, adaptable, ownership of own tasks 
  • Well-organized, attention to detail, proactive, problem-solving, multi-tasking, able to work independently using existing processes/protocols
  • Able to work with little direct guidance once familiar with the workflow & typical duties

Special Time Requirement

  • General availability on weekdays between 3 and 6 pm CET (usual board meeting time)
  • Increased availability from March through May for supporting task requests on a shorter notice and full availability during the Global Summit (official Programme hours including immediately before and after)   

Responsibilities

  • Follow up on PM emails (via mail & direct calls) and respond to basic organizational queries
  • Maintain working groups spreadsheets/databases (update meeting attendance and contact details)
  • Organise & perform working group meeting chase
  • Work with calendar and Doodle to schedule calls (speaker prep calls)
  • Inform marketing of working group meeting dates & attendance (for thank you tweets)
  • Post mails to Asana and update Asana projects
  • Prepare documents as required (using google drive & iCloud platforms) 

Conditions

  • Duration & workload: Long Term / Part-Time / Online
  • When to start: ASAP
  • To whom she/he reports: The person will be under the direct supervision of Project Manager

Interested? Apply now

Interested candidates can send their CV at job@i-com.org

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